(408) 512-5928

Sales & Marketing Assistant

Job Description

BaySpec, Inc., a San Jose, California based spectroscopic instrumentation company is seeking a self-directed individual to join in this hands-on, roll up your sleeves Sales & Marketing Assistant.  This role will support our Sales and Marketing team, and provide backup support to the Management Team at our San Jose, CA office location.

Primary Responsibilities:

  • Capture initial customer contact information and ensure customer inquiries are fielded to the assigned account managers
  • Provide general customer follow up by phone or email
  • Prepare confidential business correspondence and support deal closure transactions
  • Make administrative decisions, handle correspondence, schedule calendar appointments
  • Contribute to marketing communications efforts, involving advertising and promotional programs
  • Coordinate events, such as trade shows, exhibitions, as well as sales training meetings
  • Arrange department and group meetings ensuring all necessary information is available for discussion; help track department-level projects, activities and results
  • Exercise discretion and judgment regarding highly confidential internal and external communications and within generally defined practices and policies

Required Skills

  • Outgoing personally, capable of engaging conversations with potential customers
  • Must have a high level of proficiency in Outlook, Calendar, Word, Excel and PowerPoint
  • Strong organizational skills and comprehensive follow-through
  • Flexibility to make decisions dynamically to ensure smooth and efficient office operations
  • Solid internet and web tool skills
  • Experience with creative software packages such as Adobe CS4 nice to have
  • Working knowledge of CRM database systems not required but a plus
  • Strong written and verbal communication skills
  • Ability to act quickly and efficiently to accomplish a wide variety of tasks
  • Experience with creating on-line advertisements a plus

Required Experience

  • Three plus years in Sales & Marketing oriented Assistant role, ideally in High Technology environment.
  • Ability to handle confidential and sensitive information with integrity and professionalism
  • Expert level skills in all Microsoft office suite products, including Power Point and Excel
  • Strong written and verbal communications skills
  • Outstanding organizational and time management skills
  • Ability to interact in a multi-cultural environment, and with all levels of management

Job Location

San Jose, California, United States

No relocation assistance provided

Position Type


For immediate consideration please email resume to:  BaySpec Inc., email:  jobs@bayspec.com