Job Description
BaySpec, Inc., a San Jose, California based spectroscopic instrumentation company is seeking a self-directed individual to join in this hands-on, roll up your sleeves Sales & Marketing Assistant. This role will support our Sales and Marketing team, and provide backup support to the Management Team at our San Jose, CA office location.
Primary Responsibilities:
- Capture initial customer contact information and ensure customer inquiries are fielded to the assigned account managers
- Provide general customer follow up by phone or email
- Prepare confidential business correspondence and support deal closure transactions
- Make administrative decisions, handle correspondence, schedule calendar appointments
- Contribute to marketing communications efforts, involving advertising and promotional programs
- Coordinate events, such as trade shows, exhibitions, as well as sales training meetings
- Arrange department and group meetings ensuring all necessary information is available for discussion; help track department-level projects, activities and results
- Exercise discretion and judgment regarding highly confidential internal and external communications and within generally defined practices and policies
Required Skills
- Outgoing personally, capable of engaging conversations with potential customers
- Must have a high level of proficiency in Outlook, Calendar, Word, Excel and PowerPoint
- Strong organizational skills and comprehensive follow-through
- Flexibility to make decisions dynamically to ensure smooth and efficient office operations
- Solid internet and web tool skills
- Experience with creative software packages such as Adobe CS4 nice to have
- Working knowledge of CRM database systems not required but a plus
- Strong written and verbal communication skills
- Ability to act quickly and efficiently to accomplish a wide variety of tasks
- Experience with creating on-line advertisements a plus
Required Experience
- Three plus years in Sales & Marketing oriented Assistant role, ideally in High Technology environment.
- Ability to handle confidential and sensitive information with integrity and professionalism
- Expert level skills in all Microsoft office suite products, including Power Point and Excel
- Strong written and verbal communications skills
- Outstanding organizational and time management skills
- Ability to interact in a multi-cultural environment, and with all levels of management
Job Location
San Jose, California, United States
No relocation assistance provided
Position Type
Full-Time/Regular
For immediate consideration please email resume to: BaySpec Inc., email: jobs@bayspec.com